Administrative Assistant – Family Services

General Statement of Duties

Under the direct supervision of the Director of Family Services of Caswell County this position will be working as an integral part of the organization’s Team, the incumbent will be ensuring maximum professionalism and adding capacity in supporting the administrative duties.


Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skills and/or ability required. Attention to Detail is a must in this position. Reasonable accommodations may be made to ensure an individual with disabilities to perform the essential functions.

Essential Functions

Administrative Assistant (Family Services) will be responsible for the following duties:

· Follow established accounting and reporting procedures

· Organize bookkeeping procedures in accordance with state and federal guidelines

· Maintain monthly grant accounting/budgeting

· Type necessary reports and forms

· Drafts various correspondences and responses to queries;

· Maintains office records and establishes reference files on various subjects for the director

· Assist director with monthly and quarterly reports

· Gather and compile statistics regarding services rendered by Family Services staff

· Assist the director in staying in compliance with applicable statutes

· Assists the supervision of the work performance of Family Services staff

· Assists in the preparation and compilation of reports

· Provide direct services as needed

· Provide on-call phone coverage on a shared rotational calendar

· Prepare correspondence and maintain filing system

· Recruit, train and supervise volunteers

· Ability to accept additional assignments that support overall mission of Family Services of Caswell County

· Provide overall programmatic and administrative support to Family Services Director

Knowledge, Skills and Abilities

· The ability to be flexible and adapt to changes

· Personable

· Organized work habits

· Computer skills, including word processing, spreadsheet, database management

· Public Speaking experience

· Experience with volunteer management

· General understanding of grant funded programs


Education and Experience

· A minimum of a high school diploma or equivalent is required

· Experience in grants administration is desirable

· Three to five years of experience in the area of human services

· Experience in data management and computer skills

· Ability to perform numerous tasks simultaneously


Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work regularly requiring sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking and reaching with hands and arms; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions.


All “Job Offers” are contingent upon:

· Criminal Background Check

· Credit Report

· Drug Screen

Application can be found on the Caswell County Webpage: http://www.caswellcountync.gov

Send completed application and supporting documentation to:

Caswell County Human Resources

Attn.: Mindy Satterfield,

Director of Human Resources

P O Box 98

Yanceyville, NC 27379




Posting Date: April 1, 2022

Closing Date: Open Until Filled

Salary: $ 30,180.00 Annual Hire in Rate of Pay

Post-Probationary Period Salary – after 6 Months: $33,487.00

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