Payroll Coordinator

General Definition of Work

Performs intermediate technical work preparing and processing payroll for all County employees, reviewing, verifying and entering personnel and payroll data, maintaining payroll records and files, preparing payroll reports, and related work as apparent or assigned. Works directly with Human Resources in employee payroll related functions. Work is performed under the supervision of the Finance Director and is evaluated through daily contact, accuracy and completeness of payroll and balanced accounts and by independent audit of financial records.


Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Attention to Detail is a must in this position. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.


Essential Functions

  • Manages payroll processing in accordance with laws, regulations, policy; administers automated system to calculate payroll, withholdings, and deductions; analyzes payments and reports.

  • Audits payroll reports, approves checks for printing, transmits electronic file for direct deposits; audits and reconciles salary and benefit accounts including vendor billing and payment; audit and analyzes payroll and distribution records.

  • Assists with maintaining payroll related general ledger accounts and preparation of journal entries; initiates and monitors internal and external data transmission for payroll related programs and services; i.e., importing employees’ time from Executime into Munis bi-weekly.

  • Ensures all duties are performed in a timely and accurate manner and are executed in compliance with all Federal and State wage/HR laws and tax regulations.

  • Prepares and analyzes data associated with bi-weekly, monthly, quarterly, and yearly fiscal reports as required; reconciles and processes annual W2s and election pay; maintains W2 files for submission.

  • Reviews and verifies payroll changes and adjustments; maintains payroll records related to employee changes and leave banks; assists and coordinates workflow and procedures between payroll and departments; ensures timely and accurate closing of payroll.

  • Verifies data to ensure correct calculation of payroll and resolves discrepancies; validates adjustments based on changes in deductions; prepares remittances resulting from payroll activities and transmits to various governmental agencies.

  • Generates financial and payroll reports for analysis and reconciliation; prepares various spreadsheets; prepares census data.

  • Assists with the payroll projection processing during annual budget; assists with the escheat program.

  • Performs related duties as required.


Knowledge, Skills and Abilities

Thorough knowledge of payroll systems, State, Federal and local laws and regulations and the associated methodology, processes and terminology; general knowledge of bookkeeping terminology and methods and accounting theory and principles; general knowledge of office procedures, practices and equipment; skill working with standard accounting software; ability to operate a variety of accounting, office and data entry equipment; ability to make mathematical computations using whole numbers, fractions and decimals; ability to compute rates, ratios and percentages; ability to understand and apply governmental accounting practices in the maintenance of financial records; ability to type at a reasonable rate of speed; ability to communicate effectively in oral and written forms; ability to prepare financial records and reports; ability to establish and maintain effective working relationships with associates, coordinating agencies and the general public.


Education and Experience

Associates/Technical degree with coursework in accounting, or related field with a minimum of two years of experience in the processing and maintenance of payroll and financial records, or equivalent combination of education and experience. Experience with governmental software for Finance, Payroll and Human Resources processes strongly preferred.


Physical Requirements

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires sitting, using hands to finger, handle or feel and repetitive motions, frequently requires speaking or hearing and occasionally requires standing, walking and reaching with hands and arms; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).


All “Job Offers” are contingent upon:

  • Criminal Background Check

  • Credit Report

  • Drug Screen


Send completed application, cover letter and resume to: Caswell County Human Resources Department, PO Box 98, Yanceyville, NC 27379


Posted: 03/01/2022

Open Until Filled: Until Filled

Annual Salary: $32,316 - $33,6600







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