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Facility Rental
Any groups renting Parks and Recreation facilities must accept responsibility for their proper cleanliness. Reimbursement must be made for any furniture, utensils, or equipment misplaced, destroyed, or broken during rental. Renters also assume responsibility for all claims, damages, or actions arising out of his/her use of the facility and further agree to indemnify and hold the County harmless from any such actions or damages.

All reservations of buildings, rooms, open air shelters, and athletic fields must be made by signing an existing Facility Usage Form. No reservations may be made by telephone. Deposit and payment for the use of a facility shall be made at the time the Facility Usage Form. Deposits shall be refunded after facility inspection at the conclusion of each event. (Exception: Voluntary cancellation after the 7 day cancellation deadline.) The department will bill by invoice, companies or organizations for rental fees if requested at the time the Facility Usage Form is completed. Payments should be made for the invoices within ten days of being received.

If a reservation needs to be cancelled, a full refund will be made if the cancellation is made no later than 48 hours before the time the facility is scheduled to be used. If a cancellation occurs after that time, no refund will be made. (Exception: In the event of inclement weather, a full refund will be given)

All Parks and Recreation Department sponsored events shall have preference in scheduling for buildings and other facilities.

All rentals fees will be based on the Parks and Recreation Department’s Facility Rental Fee Schedule

 Non-profit group events
 Picnic Shelter$10.00 / HR + $30.00 refundable deposit

 Gymnasium^$20.00 / HR + $20 supervisor fee+ $50.00 refundable deposit

 Athletic Fields*$10.00 / HR per field – not prepared
$75.00 / Day per field – prepared
$12.00 / HR supervisory fee (if necessary**)

 Tennis Courts***$10.00 / HR per court $12.00 / HR supervisory fee (if necessary**)

 For profit fund raising events
 Picnic Shelter$20.00 / HR (minimum use of 3 hours is required)
+ $30.00 refundable deposit

 Gymnasium^$250.00 / Day + $50.00 refundable deposit $12.00 / HR supervisory fee (if necessary**)

 Athletic Fields*$150.00 / Day per field – prepared $12.00 / HR supervisory fee (if necessary**)

 Tennis Courts***$20.00 / HR per court (minimum use of 3 hours is required)
$12.00 / HR supervisory fee (if necessary**)

^  The Parks and Recreation Director and staff reserve the right to deny gymnasium usage for events that present obvious security and / or safety issues. The Parks and Recreation Director and staff also reserves the right to require that local, off duty law enforcement officers be hired to provide security and paid by the person wishing to rent the facilities.  

* Athletic fields may be reserved for tournaments by contacting the Parks and Recreation Department. Only Parks and Recreation staff will have access to County owned equipment. (scoreboards, field marking equipment, etc.) No one will be permitted to perform maintenance to or prepare fields for play, other than Parks and Recreation staff. These services will require that an accompanying supervisory fee be paid.

** The Parks and Recreation Director and staff will have the sole authority to decide what, if any, supervisory fee will be charged on a per case basis. Such factors as time of rental, expected attendance, and necessary labor and
equipment will all be taken into account.

*** The Parks and Recreation Director and staff may require that one (1) tennis court be left available for public use during any rental.
      Parks & Recreation
      Rickey Blackstock  

      Caswell County Parks and Recreation
      228 County Park Road
      Yanceyville, NC

      Phone: 336-694-4449

      Fax: 336-694-5855

      [email protected]
      Caswell County Parks & Recreation Facebook 

      Monday to Friday
      9:00 am-5:00 pm

      Caswell County NC | PO Box 98 - 144 Court Square Yanceyville, NC 27379
      Phone: 336-694-4193
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