Finance Technician

Job Title: Finance Technician

Department: Central Finance

FLSA Status: Non-Exempt

Pay Range: $33,263 – $51,558

GENERAL DEFINITION OF WORK

The Finance Technician performs a variety of paraprofessional finance functions to support the daily operations of the Central Finance Office. Duties may include accounts payable, accounts receivable and cash receipting, payroll support activities, and month-end processing support. Work involves high volume data entry, verification of financial documentation, reconciling activity to supporting records, responding to customer service needs, and maintaining complete documentation in accordance with County policies, internal controls, and audit requirements.

Work is performed under the general supervision of the Finance Director or designee. The position requires accuracy, confidentiality, strong organization, and consistent adherence to established procedures and internal controls.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The duties below are representative of the work performed. Specific assignments may vary based on workload, staffing coverage, and cross-training needs.

·         Accounts Receivable and Cash Receipting

·         Processes daily cash receipting and accounts receivable transactions.

·         Verifies department deposits to remittance documentation and cash reports submitted.

·         Prepares receipts for cash and checks received from departments and through mail.

·         Enters deposits and electronic payments (ACH, EFT, other electronic receipts) into the financial system.

·         Codes entries as needed and corrects coding errors in accordance with policy and chart of accounts guidance.

·         Balances deposits to bank activity and investigates discrepancies with appropriate documentation and escalation when needed.

·         Accounts Payable Support

·         Assists with vendor invoice processing, including verification of required documentation and compliance with purchasing requirements.

·         Supports three-way match or other verification steps as applicable (purchase order, receiving, invoice).

·         Assists with routing, tracking, and follow-up on invoice questions to departments and vendors.

·         Helps maintain vendor files and documentation to support audit readiness and payment accuracy.

·         Provides customer service to vendors regarding invoice status and payment process, within policy limitations.

·         Payroll Support (Support Role)

·         Assists with payroll-related documentation, verification, and recordkeeping, such as reviewing timesheet submissions for completeness and routing issues for correction.

·         Supports payroll processing by preparing reports or data extracts, entering authorized adjustments as directed, and maintaining supporting documentation.

·         Assists employees and supervisors with basic payroll process questions and directs complex matters to the appropriate staff.

·         Note: This role supports payroll activities but does not serve as the primary decision-maker for payroll policy or complex payroll calculations unless assigned and trained.

·         Month-End and Reporting Support

·         Assists with month-end processing tasks such as reconciliations, report generation, and verification of transactions for completeness and accuracy.

·         Supports the preparation of routine financial reports and balances them to system totals and supporting documentation.

·         Assists auditors and Finance leadership with requested information, research, and documentation.

·         Administrative and Office Support (As Assigned)

·         Provides general office support related to finance operations, which may include mail processing, record retention, filing, and office supply coordination.

·         Assists with special projects, process improvements, and cross-coverage assignments as required.

Additional Job Duties

·         Performs related duties as assigned.

SUCCESS MEASURES (WHAT GOOD PERFORMANCE LOOKS LIKE)

·         Transactions are processed accurately and timely with clear documentation.

·         Discrepancies are identified quickly, researched, corrected appropriately, and documented for audit trail.

·         Internal controls are followed consistently, including separation of duties and secure handling of financial information.

·         Customer service is professional, responsive, and aligned with policy.

·         Work is organized to meet daily deadlines and month-end requirements.

KNOWLEDGE, SKILLS, AND ABILITIES

·         Working knowledge of basic accounting principles and office financial procedures.

·         Ability to learn and use financial systems (ERP), spreadsheets, and standard office software.

·         Strong attention to detail and accuracy in high volume data entry.

·         Ability to verify financial documents for completeness, accuracy, and required approvals.

·         Ability to organize work, set priorities, and meet deadlines, including during month-end.

·         Ability to communicate effectively in writing and verbally, including customer service with the public, departments, and vendors.

·         Ability to maintain confidentiality and handle sensitive information appropriately.

·         Ability to make arithmetic computations accurately and maintain organized records.

MINIMUM QUALIFICATIONS

·         High school diploma or GED required.

·         At least one year of related experience in finance operations such as accounts payable, accounts receivable, billing, cash handling, payroll support, bookkeeping, or high-volume fiscal data entry; or an equivalent combination of education and experience.

·         Ability to pass any required pre-employment checks consistent with County policy.

·         Valid NC driver’s license with acceptable driving record.

Special Requirement

·         Must be able to meet bonding or other financial accountability requirements if required by County policy.

PREFERRED QUALIFICATIONS

·         Community college coursework or degree in accounting, business administration, or a related field.

·         Experience using an ERP or governmental finance system (MUNIS or similar).

·         Intermediate Excel skills (sorting/filtering, simple formulas, basic reconciliations).

·         Experience supporting month-end processing or reconciliations.

PHYSICAL REQUIREMENTS & ADA COMPLIANCE

·         Must be able to physically perform the basic life operational functions of reaching, lifting, typing grasping, talking, hearing, and repetitive motions.

·         Must be able to perform sedentary work exerting up to 10 pounds of force occasionally; and a negligible amount of force frequently or constantly to move objects.

·         Must possess the visual acuity to operate computer equipment, and maintain and review written and computerized records and reports

Submit a Caswell County Application to:

Caswell County

Attn: Finance Officer, Keith Horton  

P.O. Box 98

Yanceyville, NC 27379

OR

[email protected] / [email protected] / [email protected] 

**Applications can be found at the HR Office located at 144 Court Sq Yanceyville, NC 27379 OR online at caswellcountync.gov (under the Human Resources Department).